Category: Meetings

Annual Meetings

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The Parish Council has resolve to defer the Annual Parish Council meeting until May 2021. The effect of this is that the current Chairman and Vice-Chairman remain in office until the next Annual Parish Council Meeting in May 2021. Additionally, Parish Council appointments to outside bodies remain in office.

The Annual Parish Meeting, which is not a Parish Council Meeting appears to have been ‘missed’ in the current regulations. The meeting is usually called by the Parish Council, however given the current situation with the ban on gatherings and the issue of social distancing the Parish Council has resolved that it cannot lawfully call a meeting. We await the guidance of our National Body (the National Association of Local Councils) on the issue, we suspect the Annual Parish Meeting will be deferred until May 2021.

Categories: Meetings Parish Council

Parish Council Meetings to be held remotely using Zoom

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Following the relaxation of ‘in-person’ regulations, Parish Council Meetings will be held remotely until further notice.

Information as to how Members of the Public can attend meetings can be viewed by clicking here.

The Parish Council has published guidance on using a Computer, Tablet or Smart Phone to access a Parish Council Meeting, this can be downloaded from the link below:

Attending a Remote Parish Council Meeting using a Computer Tablet or Smart Phone

The guidance is also available from the Parish Council | Meetings | Remote Meeting Protocol menu option.

Further Guidance notes will be published over the next week.

Councils given new powers to hold public meetings remotely

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HM Government has brought in new Regulations in part to relax the requirement that Parish Council Meetings must be held ‘in-person’. The new regulations allow Parish Councils to hold meetings, in particular via Video Conferencing. Your Parish Council in anticipation of the change in the law has been trialing Video Conferencing systems and is ready to go ahead with the next meeting in April using his method. Details of how residents can attend the meeting remotely will be published as soon as possible.

The text of the Government Announcement is given below:

  • Local Government Secretary confirms local authorities can hold public meetings remotely by video or telephone

  • Government removes requirement for physical attendance at meetings

  • Public will still have access to public meetings through remote means

  • Change ensures effective local decision making and transparency during the national effort to fight the coronavirus pandemic

Local authorities in England have been handed new powers to hold public meetings virtually by using video or telephone conferencing technology from Saturday (4 April 2020).

The government has temporarily removed the legal requirement for local authorities to hold public meetings in person during the coronavirus pandemic. This will enable councils to make effective and transparent decisions on the delivery of services for residents and ensure that local democracy continues to thrive.

Meetings will remain accessible whilst ensuring that councillors, staff and the wider public are able to follow government advice by staying at home to stop the spread of coronavirus to protect the NHS and save lives.

Local Government Secretary Rt Hon Robert Jenrick MP said:

Local authorities are the backbone of our democracy and they are playing a vital role in the national effort to keep people safe. This change will support them to do that while maintaining the transparency we expect in local decision making.

Councillors and staff are already doing the right thing by following our advice to stay home, protect the NHS and save lives. This includes working from home wherever possible, and the new powers to hold meetings virtually will make that easier.

It’s critical that they continue to provide essential services and find innovative ways to maintain important economic functions they perform like the planning system and they will now be able to do so.

We’ve given local authorities across England an additional £1.6 billion to help their crucial work in the national effort against coronavirus, and we are continuing to ensure they get all of the support that they need at this time.

Local Government Association Chairman Cllr James Jamieson said:

Councils are working tirelessly to support their communities as they rise to the unprecedented challenge of the coronavirus crisis.

Giving councils powers to hold meetings remotely is important to maintaining local democracy and allowing critical decisions to be made during this public health crisis. Councils need to respond quickly and make very many key decisions. They can now do so while remaining open, transparent and accessible to the public.

Remote council meetings will crucially help ensure all those taking part stay at home, helping to prevent the coronavirus from spreading and save lives.

The change applies to all local authorities in England and covers all categories of public meetings including annual meetings, cabinet and committee meetings.

The requirement for public meetings to be made accessible to the public remains, but it will be up to each local authority to decide how they conduct meetings, how voting procedures work and how to ensure that the public has access.

The government is also working to bring in new law so that by-elections, local polls and referendums cannot be held before 6 May 2021. The Coronavirus Act 2020 has already postponed local and Police and Crime Commissioner elections scheduled in the UK for Thursday 7 May 2020 until 6 May 2021.

Further information

  • The change applies to all local authorities in England, which includes county councils, district councils, combined authorities, parish councils, joint committees constituted to be a local planning authority, fire and rescue authorities and national park authorities. They apply to meetings of a local authority, an executive of a local authority, a joint committee of two or more local authorities, and a committee or sub-committee of any of those bodies.

  • The regulations also enable Police and Crime Panels in England and Wales to take place remotely, so they can also continue their important work in local areas.

  • Existing rules about the number of councillors or members of a group required to attend to make a meeting valid will remain, but virtual attendance will count.

  • We are working with the Local Government Association and other representative bodies who are considering developing guidance for local authorities about holding remote meetings.

  • This announcement applies to England (and to Wales for Police and Crime Panels). Whilst local government is a devolved matter, the Department has been engaging closely with colleagues in the devolved administrations.

  • Saturday 4 April 2020 is the day that the local authorities gain the power to hold remote meetings. However, for most local authorities the practical effect will be from the start of the working week when they hold most meetings.

  • The Regulations were made in Parliament on 2 April 2020 and apply to meetings taking place before 7 May 2021. The government is able to legislate to bring forward this date if medical and scientific advice leads to the relaxation of social distancing rules.

  • We’ve provided local authorities with £1.6 billion to help them respond to coronavirus pressures across all the services they deliver. This includes increasing support for the adult social care workforce and for services helping the most vulnerable, including homeless people.